How-to guide
Send one RSVP request with the packet and track the responses in a single list, so you can see three things at once: whether you'll have quorum, an accurate head count for catering, and who to follow up with. Confirming quorum before the meeting — not by counting heads in the room — is the difference between a meeting that can make decisions and one that can't.
Ask for a yes or no with the packet and keep the responses in one list, not scattered across replies. One source of truth beats a dozen “I'll be there” emails.
As RSVPs come in, track them against your quorum threshold. If you're going to fall short, you find out with time to chase attendance or reschedule — not at 6:02 when you can't legally start.
A confirmed count is also the number you give catering. Knowing eleven of fifteen are coming — and which eleven — means you order for eleven, not fifteen or nine.
Who attended, and who was absent with or without notice, belongs in the minutes and feeds each director's attendance record over the year.
What you end up with
A live RSVP list that tells you whether you have quorum, exactly how many to cater for, and who still hasn't answered — instead of a mental tally and a guess at the lunch order.
Every RSVP and attendance mark feeds the board's dashboard, so meeting-by-meeting attendance and each director's participation across the year are already charted — no attendance spreadsheet to maintain.
That’s the shift: the same task you already do turns into governance the board can see on Board Pulse, with nothing else to upload.
Nonprofit Liaison runs this task — and the rest of the board’s cycle — in one place, flat-priced from $99/mo. Take a look in about twenty minutes.