How-to guide
To decide something between meetings, boards use an action by written consent, often an e-vote: the motion is put to every director in writing, they vote, and the result is recorded as an official board action. Your bylaws and state law govern whether this is allowed and whether it needs unanimous written consent or a majority — check that first, because a vote taken the wrong way isn't binding.
Action between meetings by electronic vote or written consent has to be permitted by your bylaws and state nonprofit law. Some states require unanimous written consent for action without a meeting; others allow an electronic majority vote. Know which rule applies before you send anything.
Put the motion in the precise words the board is approving, with any background and a clear deadline to respond. An e-vote on a fuzzy question produces a fuzzy, unenforceable result.
The motion goes to the full board, not a quorum-sized subset. Everyone entitled to vote must get the chance to, and each response is recorded.
Capture who voted and how, the result and the date, and roll it into the next meeting's minutes as an action taken between meetings. That record is what makes the decision real.
What you end up with
A recorded vote result — the exact motion, each director's response, the tally and the date — captured as an official action ready to fold into the minutes, instead of a scattered email thread you have to reconstruct later.
The result becomes part of the board's record the moment it closes, so between-meeting decisions show up on the governance dashboard alongside everything decided in the room — no separate log to keep.
That’s the shift: the same task you already do turns into governance the board can see on Board Pulse, with nothing else to upload.
Nonprofit Liaison runs this task — and the rest of the board’s cycle — in one place, flat-priced from $99/mo. Take a look in about twenty minutes.